Preserve digital records so they stay authentic, readable, and provable for years—while remaining searchable and easy to retrieve.
Preserve today’s records so they still work
tomorrow.
Who Said What Vault is a digital preservation and archiving platform designed to protect the integrity of your records over time—supporting secure ingest, fixity checking, audit trails, retention controls, and fast retrieval for compliance, litigation, and public access.
Request a demoWhat this service is
Digital preservation vs. “storage”
Storing files keeps them somewhere. Digital preservation keeps them usable and trustworthy over time—even as formats, systems, and staff change. This is commonly described as “active management of digital content over time to ensure ongoing access.”
Built on proven preservation concepts
The platform is designed to align with the OAIS reference model (ISO 14721)—a widely used framework for long-term archiving that covers ingest, archival storage, data management, and access.
For organizations that need to demonstrate repository trustworthiness, the service can be mapped to evidence-based audit expectations like ISO 16363 (latest edition noted as ISO 16363:2025).
Who it’s for
Government & public bodies
- Archives, registries, and ministries
- Parliamentary, council, and committee records
- Planning, procurement, HR, and legal records
- FOI / public-records fulfillment
Businesses & regulated organizations
- Legal and compliance repositories
- HR records + investigations
- Finance, contracts, and vendor documentation
- Operational records that must be retained and provable
Vault dashboard
A single view for ingest, collections, integrity checks, and audit—so you can preserve and retrieve with confidence.
My collection
Council minutes 2024-Q3 — Ingested • Verified
Meeting records, 2024
FOI-2024-089 — Export requested
Public records
Planning collection — Fixity check passed
Archives
Legal memorandum 2024-02
Legal
Board decisions Q1 2024
Governance
Properties
Abstract
Council minutes 2024-Q3 has been ingested and verified. Fixity checks passed. Record is preserved with full audit trail and retention policy applied.
Reference Properties
Entry type: Meeting record
Collection: Council minutes
Title: Council minutes 2024-Q3
Year: 2024
Status: Verified
Tags
Common use cases
- FOI / public access: find and retrieve records quickly, with an audit trail
- Litigation readiness: defensible integrity checks + evidence export
- Policy continuity: keep institutional memory intact as staff and systems change
- System migrations: preserve records while switching email/CRM/document systems
- Permanent record collections: board minutes, decisions, permits, licenses, and approvals
Why us
- •Not just archiving: integrity checks, auditability, retention controls, and long-term usability
- •Evidence-ready: provenance + activity logs to support trust and accountability
- •Searchable preservation: records stay accessible and discoverable, not buried in cold storage
- •Designed around best-practice frameworks like OAIS (ISO 14721), with optional mapping to repository trust expectations like ISO 16363.
Security & governance
Who Said What Vault supports structured governance through access controls, audit trails, and integrity verification—helping organizations protect records authenticity and demonstrate responsible stewardship over time. Digital preservation programs are often assessed using maturity frameworks such as the NDSA Levels of Digital Preservation, which many institutions use to build and evaluate capabilities.
Preserve records so they still work tomorrow
Preserve records so they remain authentic, readable, and provable over time—with integrity checks, audit trails, retention controls, and fast retrieval for compliance and public records workflows.